Office talk is full of ordinary words that mean something particular at work. Here are thirteen, grouped by where you hear them, each with its meaning and an example.
Cambridge keeps two ideas apart that people often lump together. Slang is the very informal language of a particular group, more often said than written. Jargon is the specialist vocabulary a group builds up around its work. By those two definitions, most of what follows is jargon: ordinary words with a work meaning attached.
That is also why it is hard to follow in a second language. Nothing here needs a dictionary for its individual words. “Needle”, “fruit”, “bus” and “loop” are plain nouns, and a sentence like “that did not move the needle” gives no sign that it is not about a needle.
The thirteen below are grouped by where you tend to hear them: in meetings, in messages, when work gets busy, when it gets political, and when the question is who carries the risk or how much effort the job deserves.
01 · In meetings
take it offline
To discuss something later in private, not in front of the group.
Let's take it offline and give the rest of the agenda a chance.
“Offline” here means “not in this conversation”. To take something offline is to move a side discussion out of the meeting. The agenda carries on without it.
The phrase does not say where the discussion goes next, and it does not say the topic is a bad one. It says this room is the wrong place for it.
02 · In meetings
bandwidth
BAND-widthThe time and energy someone has left for one more thing.
I don't have the bandwidth for one more meeting today.
Bandwidth has a computing sense, which Cambridge lists first, and a second one: “the ability or time to deal with a situation”. At work it is the second: the time and energy someone has left for one more thing.
In “I don’t have the bandwidth for one more meeting today”, the speaker talks about their own capacity, not about the meeting. That can make it an easier sentence to say than a plain “no”.
03 · In meetings
move the needle
To make a change big enough to be seen in the numbers.
We changed the whole website in April and it didn't move the needle.
Picture a dial with a needle on it. To move the needle is to change the reading enough to notice, and at work the reading is often a number: sales, sign-ups, a score. Wiktionary gives the wider sense, “to make an appreciable difference”, which also covers changes no chart records.
A project can be finished, on time and well made, and still not move the needle. The phrase is about the result, not the effort.
04 · In meetings
low-hanging fruit
The easiest tasks or gains, usually done first.
We took the low-hanging fruit in week one and the rest took a year.
Fruit on the lowest branch can be picked without a ladder. Cambridge gives the meaning as “something that is easy to obtain, achieve, or take advantage of”. At work these are the tasks that are usually tackled first.
Once they are taken, what is left is the slower work.
05 · In messages
ping
PINGTo send someone a short message or alert.
Ping me once the file is uploaded.
Ping is a verb for sending someone a short message or alert. Cambridge lists the messaging sense as a second meaning of the word and marks it informal: “to send an email, text, or other kind of message”.
For the verbs that open and chase messages, such as “reach out” and “follow up”, see phrasal verbs for work.
06 · In messages
close the loop
To finish a task and let everyone involved know.
I still need to close the loop with the client I met on Tuesday.
An open loop is something someone is still waiting on. To close the loop is to finish the task and let everyone involved know it is done.
The phrase is about the end of a task rather than the middle of it. The work may be done, but until the people waiting have heard, the loop is still open. Two neighbors of this phrase, “circle back” and “touch base”, are covered in common English phrases.
The words are ordinary; it is the job they have been given that is new.
07 · When it gets busy
in the weeds
So busy with work that one is behind and struggling.
Two cooks were out sick, and by eight the kitchen was in the weeds.
In its busy sense, being in the weeds means being so overwhelmed with work that you are falling behind.
Cambridge labels the phrase US and informal, and also lists a second sense, about getting lost in small details that hide what really matters. One phrase, then, can mean too much work or too much detail, so it is worth listening for which one is meant. A related phrase, drop the ball, is covered in common English idioms.
08 · When it gets busy
put out fires
To spend time on urgent problems instead of the real work.
I put out fires all morning and never opened the plan.
To put out fires is to spend time on urgent problems instead of the real work. Cambridge sets a similar idea against working “in a calm, planned way”. The fires are small emergencies, not flames.
The example holds the whole complaint in one sentence: “I put out fires all morning and never opened the plan.” The plan was the real work, and the fires took the morning.
09 · When it gets busy
all hands on deck
A call for everyone available to help at once.
It's all hands on deck until the launch on Friday.
“Hands” here means people who can work, and the phrase is a call for everyone available to help at once. The word that matters is “all”: it asks for more than a volunteer or two.
10 · When it gets busy
on the back burner
Left for later on purpose, but not canceled.
The new website is on the back burner until we have the money.
Work on the back burner is left for later on purpose, but not canceled. Think of a pan at the back of the stove, still on, but not the one being watched.
The key phrase is “on purpose”. Someone chose to wait, which is different from forgetting. And “not canceled” means the work can come back.
11 · Office politics
throw someone under the bus
To blame or betray someone to save oneself or get ahead.
To save his job, he threw his assistant under the bus.
The plainest case is blame: to escape it by naming someone else as the problem. “Someone” stands for whoever ends up blamed. The picture is a harsh one, a person put in harm’s way so that you are not.
Cambridge marks the phrase informal and gives a wider sense: doing something harmful to someone else “to gain an advantage for yourself”. Blaming another person is one way to do that, and betraying them to get ahead is another. Both share a shape: one person benefits, and another pays.
12 · Effort and stakes
skin in the game
A personal risk in something, so one loses too if it fails.
Nobody in that room had any skin in the game.
Skin in the game is a personal stake in something, so that its failure would cost you too. Cambridge records it as informal and puts the weight on being “directly involved in or affected by something, especially financially”.
The dictionary entry is under “have skin in the game”, and the example uses it that way: “Nobody in that room had any skin in the game.” The question the phrase asks is who pays if the plan fails.
13 · Effort and stakes
quiet quitting
Doing exactly what a job requires and nothing more.
He started quiet quitting when his raise was denied: every task done, nothing extra.
The name suggests leaving, but the person stays. In Cambridge’s entry, the person does the work needed to keep the job, “without great enthusiasm or effort”. Put plainly, it is doing exactly what a job requires and nothing more.
The name describes a level of effort, not a resignation.
Cambridge labels the word jargon as usually disapproving. That is worth keeping in mind with a list like this one. Shared shorthand saves a team a sentence, and it also leaves out anyone who was not given the code, so a term works best where everyone has the same meaning, where people really are on the same page.
If a term is new to you, “what do you mean by that?” is a fair question. If you are the one using it, the plain version costs only a few words: “let’s talk about this separately” says what “let’s take it offline” says.